Event Title: ______________________________

_______________________________________

Date(s) of Event: ______________________

Date Submitted: _________________

Numbers,Numbers,Numbers!

Please enter numerical values into the blank spaces below.

	Number of Males	Number of Females	TOTAL or ESTIMATE
TOTAL number of People needing housing
Number of People in Singles
Number of People in Doubles
TOTAL Number of Couples expected (1 couple = 2 people)
ADDITIONAL rooms in residence hall (for camp store, office, etc.)
If your projected numbers change at any time during the year, please notify TCU Conference Services immediately. You must provide us with your guarantee numbers and rosters two weeks before the start of your event.

I. Linens and Things Please check the appropriate box.

Conferences must be all linen or all non-linen.	Yes	No
Will your residents require linen? (sheets, blankets, pillows, and towels)

II. Arrivals

Please remember that the residence halls remain locked at all times. Arrivals and check-ins should be carefully scheduled to insure availability of housing staff.
	Date	Time
When will your staff arrive for check-in?		From ________ AM/PM To ________ AM/PM
If your staff is arriving a day or more prior to your participants, how many single rooms will you need for female staff? _______ double rooms? _______ male staff? _______ double rooms? _______
	Date	Time
When will your participants arrive for check-in?		From ________ AM/PM To ________ AM/PM (a maximum of 4 hours)

ARRIVALS (continued) TCU provides a maximum of FOUR consecutive hours for group check-in.
	Yes	No
Will you need additional check-in hours?
If you checked yes, please define below:
Additional Hours Requested: _______________________________________________ On (Date): ________________________________________________
There is an additional fee for check-ins that exceed four hours. Extended check-in hours must be pre-arranged and confirmed with TCU Conference Services.

III. Departures

DEPARTURES
	Date	Time
When will your participants depart?		From ________ AM/PM To ________ AM/PM (a maximum of 4 hours)
When will your staff depart?		From ________ AM/PM To ________ AM/PM
PLEASE NOTE: Due to tax reasons, the University cannot accommodate camp/conference participants who wish to check in early or depart later than the scheduled group checkout. Participant housing is available for the published conference dates only.