EVENT TITLE: DATE OF EVENT:

Person in Charge: TELEPHONE:

E-mail: FAX:

Rooms Requested: ESTIMATED ATTENDANCE:

.

BEGINNING EVENT TIME: ENDING EVENT TIME:

REHEARSAL/SETUP TIME & DATE:

INSTRUCTIONAL EQUIPMENT

___20” VCR/MONITOR COMBO ___DATA PROJECTOR ____PROJECTION SCREEN

___OVERHEAD PROJECTOR ___LCD PROJECTOR

___CAROUSAL/ SLIDE PROJECTOR

ARE YOU BRINGING YOUR OWN EQUIPMENT Yes £ No £ IF YES, WHAT?

(ADDITIONAL CHARGES MAY APPLY, BUT MUST BE REQUESTED 2 WEEKS PRIOR TO EVENT. GROUPS MUST PROVIDE THEIR OWN EXTENSION CORDS.)

SET-UP NEEDS

___BALLROOM SOUND ___PODIUM WITH MICROPHONE ___PIANO

___MARKER BOARD* ___PODIUM ___SPOTLIGHT

___CHALKBOARD ___POST IT NOTE PAD ($26 charge) ___HEAD TABLE (RISERS? Yes £ No £)

___EASEL ___RISERS NUMBER AT THE TABLE___

___TABLES IN MEZZANINE Yes £ No £

Number of tables___

*(Only in Rooms 202, 203, 204)

SOUND TECHNICIAN (*Required when using the sound system, screen, or special lighting needs. also, if the event exceeds 200 people.)

BEGINNING TIME:_______ ENDING TIME:__________ (Add ½ hr. set-up and ½ tear down time)

LIGHTING NEEDS:________________________________________________

SOUND/ MUSIC NEEDS:____________________________________________________

DECORATIONS

WHAT DECORATIONS WILL YOU BE BRINGING FOR YOUR EVENT?______________________________________________

*EXCESSIVE CLEANING WILL RESULT IN ADDITIONAL CHARGES. (I.E. CLEAN-UP OF GLITTER, FLOWER PETALS STREAMERS, ETC, AND EXCESSIVE TRASH/FLOOR CLEAN-UP, WAX STRIPPED FROM FLOORS BY TAPE, ETC.)

*STORAGE FOR EQUIPMENT AND DÉCOR IS NOT AVAILABLE.

*DECORATIONS MAY NOT INCLUDE ANY EXPOSED FLAMES AND ALL CANDLES MUST BE CONTAINED.

*USERS MUST CLEAR ARRANGEMENT CONCERNING METHODS OF DECORATIONS, PRIOR TO THE EVENT.

*ALL EQUIPMENT AND DECORATIONS MUST BE REMOVED IMMMEDIATELY FOLLOWING EVENT

HAVE YOU CONTACTED THE FOLLOWING PEOPLE?

TCU POLICE? Yes £ No £

*FOR ANY EVENT OVER 100 ATTENDEES, TCU REQUIRES GROUPS TO CONTACT VICKI LAWSON AT

(817) 257-7930, 10 WORKING DAYS BEFORE THE EVENT DATE TO CONTRACT AND PAY FOR AT LEAST ONE UNIFORMED

OFF-DUTY POLICE OFFICER ()

TCU CATERING? Yes £ No £

*YOU NEED TO CONTACT TCU CATERING DIRECTLY AT (817) 257-5239 TO PLAN YOUR EVENT’S FOOD AND INFORM

THEM ANY CHANGES TO FOOD SERVICES OR SET-UP ARRANGEMENTS. NO OUTSIDE FOOD OR DRINK

FINAL COUNTS ARE DUE 48 HOURS BEFORE EVENT.

EVENTS SCHEDULED TO 12:00 A.M. OR LATER WILL NEED TO SIGN OUT AT THE INFORMATION DESK

BEFORE LEAVING. IF THIS APPLIES, WHO WILL BE THAT CONTACT?_______________________________

Additional Requests or Concerns from Previous Years

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

Stage and Floor Set-up (see attachments)

On the attached drawing of the Student Center Ballroom, please diagram your event set-up. Please include the requested placement for all chairs, tables, aisles, and microphones. Please diagram your stage on the attached stage set-up sheet.

TTTTTTTTTTTTTTTTTTTT

If you have any questions or problems completing this form, please call Vince Pankey or Flo Hill at TCU Conference Services at (817) 257-7641.

PLEASE RETURN THIS COMPLETED QUESTIONNAIRE AND DIAGRAMS TO:

TCU CONFERENCE SERVICES, TCU BOX 298310, FORT WORTH, TX 76129

TCU STUDENT CENTER

BALLROOM SET-UP SHEET

Event Title:________________________________ Event Date/ Time:__________________________

Person in Charge:___________________________ Phone Number:____________________________

Your Requested Set- Up Time:________________

Some Suggested Set-ups:

SS

N BANQUET I* S N BANQUET II S

N LECTURE I S N LECTURE II S

S T AGE

DANCE

AREA DANCE

AREA

N DANCE I S N DANCE II S

*This set-up will limit seating capacity

SELECTION:

CIRCLE SELECTION: BANQUET LECTURE DANCE OTHER (blank diagram on back)

I or II I or II I or II

NUMBER OF TABLES:____ settings for Ÿ 8 or Ÿ 10 per table?

NUMBER OF CHAIRS:____

OTHER INFORMATION YOU NEED US TO KNOW:______________________________________________________

*STAGE DIAGRAM AND BLANK FLOOR DIAGRAM ON BACK

STAGE DIAGRAM:

Back

Front

OTHER FLOOR SET-UP (n = columns):

N S

BALLROOM DIMENSIONS

STAGE:

Height from Ballroom floor: 3 ft 3 in

Stage height: 16 ft

Stage depth: 18 ft

Stage width: 33 ft

Proscenium Opening 12 ft 6 in

FLOOR:

Area: 7,797 sq ft

Seating Capacity:

Lecture / Theater 500

Dining 350 +