STUDENT CENTER RESERVATION POLICIES

A completed application is required at least 30 days prior to the requested event date(s). Set-up and/or equipment changes within 72 hours of the event are subject to approval and additional charges. Conference Services reserves the right to (1) approve all set-up and equipment requests and/or changes and (2) to assess additional set-up fees as necessary. TCU does not honor any set-up and/or equipment requests and/or changes without written approval from Conference Services.

All materials and decorations brought into the Student Center must be removed immediately following the event. Groups who have a function requiring excessive housekeeping/cleanup will be charged a housekeeping fee ($30 minimum). Any damage to rooms or furnishings will be charged on a cost basis to the organization responsible for causing the damage. Rooms should always be returned to the condition in which they were received. Unless approved by Conference Services staff, furniture is to remain in the room as set-up. Candles may be used in rooms, but only with permission of Conference Services.

A few rooms in the Student Center have small projection screens, but no other audio visual equipment is provided unless ordered at least one week in advance of the event and approved by Conference Services. The Student Center can supply technical equipment such as a sound system and stage lighting for the Ballroom, but this must be requested in advance, preferably at the time of facility scheduling. Depending upon the type of program planned, a technical staff person may be required to operate the system. Hearing assistance devices are available.

Pianos are available in rooms 205-6 and the Ballroom. Other rooms may have piano usage if there are no sound conflicts. Since many groups use the building at the same time, noise is to be kept at a minimum. Singing, music, or loud talking, which may disturb another group or Student Center office, must be approved by Conference Services in advance.

Users must clear arrangements concerning methods of decoration or pre-event advertisement before event date. Signs, posters, banners, etc., may not be attached to any facility surface without direct supervision from TCU staff.

No food or beverages may be brought into the Student Center. All events involving food and/or beverages must be catered by TCU's Food Service. No alcohol may be served at any time. Food Service facilities are not available for food preparation or food storage.

No animals, with the exception of guide dogs, are permitted in the Student Center.

For every event over 100 attendees, TCU requires groups to contact the TCU Police at (817) 257-7930 ten working days before the event date to contract and pay for one uniformed off-duty police officer (with a minimum of two police officers).