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Summer Planning

TCU welcomes groups to occupy our No. 4 nationally-rated residence halls during the summer.

TCU Tulips

Our summer residential season kicks off after Memorial Day and lasts through the final Sunday in July. Please note that all residential programs must hold their daytime activities on campus and use TCU’s Market Square cafeteria.

Note:

Because the safety and well-being of our campus and community remains our top priority, we must continue our efforts to minimize contact among students, faculty and staff, and the greater TCU community. For this reason, TCU will not host any overnight residential programs in summer 2021. We will, however, host day/commuter camps, but in a manner that adheres to COVID-19 safety protocols. Internal groups converting summer residential camps to day camps should contact their appropriate Vice Chancellor or Cabinet lead for more direction.

The TCU Emergency Planning Group is actively monitoring the pandemic and evaluating parameters for daytime events, camps and conferences for summer and beyond. Learn more about TCU's COVID-19 response and view our FAQs & virtual visit resources.

2021 Summer Camp COVID Protocols

  • Groups must follow TCU (View TCU’s FAQ on face coverings, physical distancing, and healthy hygiene such as hand-washing)
  • If a camper tests positive, a parent or guardian is required to pick them up
  • If a camper or staff member tests positive, the group must conduct contact tracing to identify *close contacts within 48 hours of symptom onset. Close contacts must also isolate from the camp.
    • According to the CDC, *close contact is broadly defined as being within 6-feet for at least 15 minutes over the course of the day. If close contact cannot be determined or if you are unsure, list all potential close contacts. Please include all campus and community members who had close contact and could have been exposed.
    • The assessment includes asking yourself whether you have had:
      • Exposure (proximity and length) to confirmed or suspected case in the past 10 days
      • Fever (greater than 100 degrees without the use of fever-reducing medications)
      • New cough
      • New shortness of breath or difficulty breathing
      • New muscle aches
      • Sore throat
      • Headache
      • Diarrhea
      • New loss of taste or smell
      • Severe symptoms which require immediate medical attention (call 911) include struggling to breathe
    • Campers or staff who are symptomatic must stay home.
    • TCU will hold no overnight camps for either internal TCU units or external organizations.
    • TCU will not host or supervise minors in hotels or housing off campus while attending camps, nor can TCU employees book hotels or other accommodations for camp participants.

 

Planning Timeline

TCU begins taking requests for internal group summer residential reservations.

TCU begins taking requests for external summer residential reservations.

For tentatively scheduled groups, TCU will ask for more specific details regarding the residential component of your program (check in/out times, estimated attendance, room type preferences, contact info, etc.). This will come in the form of an online housing application via StarRez.

Confirmed groups will receive a contract, TCU insurance requirements, and other pertinent risk management information.

Your contract, insurance, and deposit are due to TCU Conference Services. We will communicate specific date deadlines.

Meet in person or by phone with TCU’s summer camp & conference team. In the form of a Google Sheet, you will receive the Master Registration spreadsheet for you to complete rooming assignments and other critical information about your attendees.

Master Registration due. After this time, all changes and adds must be requested through the Office of Conference Services.

Check in at Moncrief Hall (or another agreed upon location). You will receive ID cards, keys, maps, lanyards, WiFi logins, and other information.

 

To learn more about essential deadlines and communication expectations, see Housing & Dining SCAC Policies.

Once you’re on campus, you will rely on the resources and on-call contact information previously provided to you. Moncrief Residence Hall serves as our “HQ” and will be open daily from 9am-11am during summer camp season.

Check out our complete guide to TCU resources for camp staff, guests, and parents.

View Complete Guide