All TCU residence hall entrances remain locked 24 hours per day and require an ID
card for access.
Specific ID card access to entrances will be required by the Camp/Conference on the
Master Registration (MR).
Attendees will be given a room key upon check-in. Failure to return the room key to
the Concierge Desk upon check-out will result in a Lost Key Charge.
Any room key lost during the event must be reported to the Concierge Desk immediately
and will result in a Lost Key Charge of up to $150, depending on room type.
For the safety and privacy of TCU academic year residents and summer guests, photos
and/or copies of the residence hall floor plans are prohibited. Once you receive your
residence hall assignment, you may schedule an appointment with Housing & Residence
Life to view that specific floor plan.
TCU, including all residence halls, is a tobacco-free, smoke-free and vape-free campus.
StarRez Conference Housing Application
Once the Camp/Conference Intake Packet has been submitted to TCU Conference Services,
a custom link will be emailed to you so you can access the StarRez Event Registration.
Once that is complete, you will be emailed login credentials to submit the StarRez
Conference Housing Application. If you have multiple events, you must complete a separate
StarRez Event Registration for each event, which will generate separate login credentials
specific for each event.
In order to receive housing, you must acknowledge and agree to the “TCU Camps and
Conferences Contract Information”.
The StarRez Conference Housing Application will require you to submit the following
information for each event:
Number of attendees
Attendee status (staff, minor, etc)
Preferred gender identity of attendees
Room type preference
Check-in/out times (Check-out by 1:00pm)
Storage and/or office space requests (available for a separate fee)
All residential camps are required to have a meal plan for all attendees (Meal plan
is defined as three meals per day per attendee). For special dietary needs/requests,
please email dining@tcu.edu.
Master Registration (MR)
The MR must be submitted to Housing & Residence Life within seven days prior to arrival
with the following required final information for all attendees: Name, Gender, Attendee
Status (Staff, Minor, etc), Check-In/Out Dates, Room Assignments and ID card access
requests.
For attendee safety, changes to the MR room assignments within seven days prior to
arrival must be approved by Housing & Residence Life.
Attendees not included on the MR cannot be guaranteed on-campus accommodations.
If those attendees are provided on-campus accommodations, they will be charged the
housing room rate in addition to a fee of up to $100 per attendee, including late commuter additions or changes (to cover housekeeping, access cards, and other planning arrangements).
The Camp/Conference shall be charged for 95% of the guaranteed attendee number provided
on the MR or the actual head count or room counts, whichever is greater.
TCU does not guarantee availability of facilities, food and/or housing in excess of
the guaranteed attendee numbers provided on the MR.
The MR will also have a section to identify non-residential attendees for meal plan
purposes.
Housing Check-In/Check-Out
TCU Housing & Residence Life provides a staffed centralized Concierge Desk from 9am
to 11pm, daily.
TCU Conference Services will provide the number for the 24-hour on-call staff who
may be contacted for emergencies and non-housing related concerns.
TCU will coordinate the 4-hour check-in window with the Camp/Conference Liaison, based
on the submitted times on the StarRez Conference Housing Application.
Within 24 hours after check-in, the Camp/Conference Liaison agrees that any damage
or concern in any attendee residence hall room will be reported to the Concierge Desk.
Any damage caused by an attendee will be included in the final invoice.
Before arrival and after check-out, TCU will conduct a walkthrough of all residential
spaces used. At TCU's discretion, fines may be incurred for excessive trash or damages
in the space. Groups must take their trash from residential rooms into the trash rooms on each floor.
It is highly encouraged for camp leads and counselors to join TCU on the post-camp
walkthrough, if possible.
Check-out by 1:00pm.
The Camp/Conference will be charged an additional night of housing for each attendee
not checked out by agreed upon checkout time, on the last day of the event as listed
on the Master Registration (MR).
Housing Cancellation
Cancellation of housing within 8-14 days prior to arrival will result in a 50% charge
of the StarRez application attendee numbers.
Cancellation of housing within 7 days prior to arrival will result in a 95% charge
of the Master Registration attendee numbers.
