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Conference Services

Reserve a Room

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TCU faculty, staff, and students can make internal reservations on campus using the table below.

If you are planning to invite people from outside the TCU community, you must contact Conference Services and once approved, fill out an events assessment. Please also review the Event Planning & Scheduling Process for external organizations and info for TCU faculty, staff, and students. If necessary, we’ll put an agreement in place, assess any necessary real costs, and obtain a certificate of insurance.

External organizations will need to inquire with Conference Services in order to secure a reservation.

Reservation Information for On-Campus Organizations and Departments

Office of University Unions: https://union.tcu.edu/facilities/reservations/

Brown-Lupton University Union & King Family Commons

Office of Alumni Relations: https://alumni.tcu.edu/new/our-facilities

Office of the Provost: https://provost.tcu.edu/faculty-resources/room-reservations/

TCU Library
TCU Registrar: http://www.reg.tcu.edu/regdirectory.asp

Office of Religious & Spiritual Life: https://chapel.tcu.edu/contact-us/

Contact the School for Classical and Contemporary Dance: https://finearts.tcu.edu/dance/ 
Contact the School of Music: https://finearts.tcu.edu/music/
Contact TCU Conference Services
  • AddRan & Honors Colleges: Scharbauer, Reed, and Beasley Halls
  • College of Science & Engineering: Winton-Scott & Sid Richardson Halls; Tucker Technology Center
  • Harris College of Nursing & Health Sciences: Annie Richardson Bass Building
  • Neeley School of Business: Smith, Tandy, Hays, Sumner Halls
  • Schieffer College of Communication: Moudy North & South
  • College of Education: Palko & Bailey Halls
  • Rickel Health and Physical Education Building

Office of the Registrar

rooms.tcu.edu

TCU Information Technology: https://it.tcu.edu/reservations/

Upon making your reservation, the office of authority over the space may ask you some questions that connect you back to TCU Conference Services depending on the audience and other event details.

Complete Room Information Guide

This is a how-to guide for room reservations, facility contacts, and policies and guidelines for event spaces at TCU. For questions about rental rates, insurance, and policies, please contact the Office of Conference Services.

Brown-Lupton University Union and King Family Commons 

If your event involves an external organization and/or brings a significant number of guests from outside the University, please view TCU’s facility usage policy and contact The Office of Conference Services at ConferenceServices@tcu.edu or (817) 257-7641.

If your event involves an external organization and/or brings a significant number of guests from outside the University, please view TCU’s facility usage policy and contact The Office of Conference Services at ConferenceServices@tcu.edu or (817) 257-7641.

Spaces such as the Rec Gym Courts, Special Events Gym, Multi-Purpose Rooms, Game Room, Intramural Fields, and others are available for internal TCU reservation and also for rental by external or co-sponsored groups (typically not during Fall or Spring Semester, however).

School of Music

The Van Cliburn Concert Hall may be available for rental for musical performances and events. Within the building, the lobby, orchestra room, and band room are also available for rental by internal and external users. External organizations will work through The Office of Conference Services to inquiry about this facility.

Ed Landreth Auditorium (and the accompanying Green Room, two classrooms, band hall, and choir room) are available for use by internal and for rental by external users. Typically during the Fall and Spring Semesters this is reserved exclusively for the College of Fine Arts. External organizations will work through The Office of Conference Services to inquiry about this facility.

PepsiCo Recital Hall and Jerita Foley Buschman Theatre are exclusive to the College of Fine Arts.

School for Classical and Contemporary Dance

Erma Lowe Hall houses the School of Classical & Contemporary Dance. The dance studios and costume shop may be available for partners of the SCCD, both internally and externally.

Fine Arts Building

Classrooms in the FAB may be open for reservation.

This includes the Scharbauer Hall Debate Chamber (1001). This space is typically not available for reservation besides classes and executive-level TCU functions.

Academic space includes Scharbauer, Reed, and Beasley Halls. Lecture rooms, computer labs, and seminar rooms in both buildings are available for reservation.

This includes Bailey and Palko Halls.

The following spaces must be reserved through the College:

This includes Moudy North and Moudy South.

Moudy N 141 and several other spaces in both buildings must be scheduled through The Office of the Registrar using the request form found below.

These include Winton-Scott Hall, Sid W. Richardson Hall, and the Tucker Technology Center.

Winton-Scott science labs (3rd and 4th floors) and Tucker labs (0, 1st, 2nd, and 3rd floors) are managed by the Chemistry, Biology, and Engineering Departments.

The Harris College includes several classrooms and the Bass Family Living Room. The Nursing Anesthesia Simulation Lab and Health Professions Learning Center (HPLC) are highly specialized labs. All may be available for internal TCU use.
Event rooms include Neeley 1520 (formerly Smith 104); Shaddock Auditorium 2410/Lobby (capacity 209); and the Banquet Room 2303/2305 (capacity 176). The latter two are available for hourly rental by internal and external groups; there is no rental fee for Neeley 1520. Neeley also contains more than 25 classrooms. Housekeeping fees may apply.
The Incubator Lab, Atrium, and Global Seminar Room are overseen and reserved through the Provost’s Office.

For internal reservation, rooms are available for reservation at http://rooms.tcu.edu, or Ad Astra. This is overseen by the Office of the Registrar. Online you can also view room capacities, room types, and schedules.

These include:

  • Reed 120, 125, 135, 202, 217, 219, 221, 223, 319, 331, 417, 421
  • Scharbauer 1007, 1008, 1010, 1011, 2008, 2010, 2011, 3003, 3004, 3019, 4002, 4009, 4015, 4022
  • Bailey 101, 102, 106
  • Palko 130, 222, 225, 226, 227
  • Moudy S 155, 156, 164, 204, 300, 320, 345
  • Winton-Scott 115, 145, 147, 148, 169, 170, 171, 215, 217, 223, 228
  • Sid Richardson Lecture Halls 1, 2, 3, and 4
  • Tucker 137, 138, 243, 244, 245, 246, 352, 353
  • Bass 1001, 1010, 1011
  • Neeley 1103, 1105, 1201, 1205, 1208, 1217, 1218, 1219, 1307, 1308, 1309, 1508, 1509, 1510, 1519, 2108, 2408, 2506, 2507, 2525, 2526, 2527, 2528, 3115, 3402, 3403, 3505, 3516
  • Rees-Jones 107, 111, 112, 113, 210, 211, 214, 215, 216, 333, 337, 342
  • Beasley 103, 104, 105, 106, 108, 205, 206, 322, 323
  • Rickel 041, 042, 164

Current contacts

Instruction rooms 3181, 3182, and conference room 1208 are available for reservation by non-Library groups except from the start of Fall Semester until October 31 or from the start of Spring Semester through Spring Break. Use by non-TCU groups or students is permitted when Library Administration has determined that the use builds goodwill for TCU, or otherwise contributes to the mission of the University.

The Lizard Lounge may also be available for reservation.

In general, the Moore Building and the Harrison Building are not open for reservation.

Robert Carr Chapel is open for weddings and institutional events. Learn more here: https://chapel.tcu.edu/. Get in touch with:

  • Current contact:  x7831
The Conference Room on the 2nd floor of the Campus Store (bookstore) is overseen by the Koehler Center, but reservations are made through the Campus Store online.
  • Current contact: Rawn Johnson, rawn.johnson@tcu.edu or x5983
Space in residential buildings must be arranged through The Office of Housing. Whichever Hall Director that oversees the specific hall must also approve the reservation.

Campus Commons and Intellectual Commons

University Unions oversees this space. TCU faculty, staff, and student organizations can view calendars, learn about space utilization, and reserve rooms for internal events at https://union.tcu.edu/facilities/reservations/.

King Family Commons Amphitheater & Worth Hills Lawns

University Unions oversees this space. Its primary function is for student organization tabling. TCU faculty, staff, and student organizations can view calendars, learn about space utilization, and reserve rooms for internal events at https://union.tcu.edu/facilities/reservations/.

Sadler Lawn, Landreth Lawn, and Froghenge

These are not overseen in a centralized way; they are generally first-come, first-serve. Consider the irrigation schedule of the lawn, and submit a work order to change it if necessary. Notify the School of Music if you plan to use the Landreth Lawn area.

Kelly Center South Lawn

Reserve the lawn south of the Kelly Center at https://union.tcu.edu/facilities/reservations/.

Waits/Foster Lawn

This lawn must be arranged through The Office of Housing. Whichever Hall Director that oversees the specific hall must also approve the reservation. Contact: housing@tcu.edu or x7865.

Champions Club, Courtside Club, & Legends Club

The TCU Athletics Facilities & Operations team controls these clubs. They may be available for rental by internal and external groups, depending on athletics competitions and practice schedules. Ross Bailey currently heads up this department. You must also contact the Office of Conference Services as well.

Sam Baugh Indoor Facility, Lupton Stadium, Garvey Rosenthal Stadium, Lowden Track & Field Complex, Volleyball Facilities, Pool, & Bayard Friedman Tennis Facility

Availability of these spaces are at the discretion of the relevant sport coaches as well as the TCU Athletics Facilities & Operations team.

David Coriano and Ruth McCurley from TCU Public Safety manage parking and shuttles on campus. Prominent visitor lots include Lot 6 and the Frog Alley Parking Garage.